This listing was posted on The Resumator.
Executive Assistant to the CEO
Location:
Johannesburg
Description:
Are you organized, detail-oriented, and ready to take on the world of marketing? No Joke Marketing is looking for an Executive Assistant with stellar project management skills to support our CEO, a digital marketing magnate known for innovative strategies and a visionary approach. POSITION’S GOAL The person in this role is responsible for overseeing the CEO's schedule and communication channels, effectively prioritizing and managing emails and phone calls, as well as arranging important meetings and business events. Their exceptional organizational skills and attention to detail enable them to keep the CEO informed, prepared, and on track, ensuring smooth operations and optimal productivity. KEY FUNCTIONS AND RESPONSIBILITIES DAILY: Serve as the point of contact among CEO and executives, employees, clients and other external partners. Review, prioritize and inform the CEO of scheduled tasks. Manage email inbox, prioritizing high-relevance messages and filtering out spam and irrelevant messages. Facilitate efficient and accurate flow of information to and from the CEO as needed. Attend CEO morning meetings and take detailed notes on key points. Review and manage CEO calendar, identifying possible conflicts and making adjustments as needed. Prepare and format internal and external communications for the CEO, including memos, emails, presentations, and reports. Compose confidential correspondence with discretion and attention to detail Maintain confidentiality of sensitive information and ensure security of important documents and data. During CEO's identified meetings, take notes and follow up on any questions or needs that arise, either by providing requested information or by coordinating with the relevant department to provide an accurate response. Ensure timely completion of tasks assigned by the CEO and prevent overdue items. Verify the flow of information in a timely and accurate manner. Coordinate travel and accommodations, including booking flights, hotels, and rental cars. Coordinate personal appointments requested by the CEO. Attend all company meetings on time. Be a team player and be willing to sacrifice for the good of your teammates and the company. Maintain a positive attitude and focus on solutions and not problems. Acknowledge mistakes in the “Growth Book” and help the team to avoid those mistakes in the future. Hiding or trying to cover up mistakes is way worse than owning up to your mistakes. Provide constructive criticism with potential solutions to challenges you see within your job and the company. Maintain a clean and professional workspace. Build daily successful habits and routines to help yourself and your team. Drafting and reviewing important documents such as memos and proposals MONTHLY: Ensure proper logistics for any scheduled event. Conducting research and gathering information for specific projects. Focus efforts on executing monthly plans determined by upper management. QUARTERLY: Capture the sales goals determined by leadership for the corresponding quarter with due diligence. Coordinate the logistics related to the agenda and calendar on Teams to carry out the projected webinar sessions. SEMESTRIAL: Receive performance evaluations. Coordinate the logistics related to the agenda and calendar on Teams to carry out Semestrial Session. NOTE: This list does not encompass all your tasks and is a guideline for best practices and minimum standards for your position. This may be updated at a future time. BIGGEST CHALLENGES FOR THIS POSITION Managing multiple tasks and priorities Effective communication Maintaining confidentiality Adapting to change Handling difficult situations Dealing with challenging personalities Staying organized Handling complex projects STRATEGIC INTERNAL RELATIONS. Person Object of interaction Frequency CEO To provide seamless support and diligent follow-up on the CEO's tasks, enabling the CEO to concentrate on strategic operations with confidence that all tasks are being managed with meticulous attention to detail and punctuality . Daily Operations Manager Ensure timely delivery of all assigned tasks as per the deadlines set by the CEO for operations, including the preparation of memos and communication releases. Weekly Leadership Meet the CEO's established deadlines for operational tasks and provide necessary memos or updates in a timely manner . As needed Head of HR Feedback, evaluations. Per semester STRATEGIC EXTERNAL RELATIONS. Company Object of interaction Frequency Clients Prepare and send archived information regarding any inquiries related to the products and services offered. As needed Suppliers Efficiently arrange both business and personal meetings to achieve successful outcomes, coordinating with all involved parties and ensuring a seamless process. As needed SOFT SKILLS Company’s requirement · Organization · Teamwork · Flexibility and Adaptability · Integrity · Customer Service · Communication Position’s requirement · Judgment · Attention to detail · Communication skills · Adaptability · Discretion · Time management · Problem-solving skills HARD SKILLS HARD SKILLS REQUIRED LEVEL Great time management skills Advanced English Advanced Knowledge in tech Medium Outlook Advanced Calendar Advanced Teams Advanced ClickUp Medium GENERAL CHARACTERISTICS: Location Fully Remote SALARY RANGE: Country Amount Currency United States 1,500 USD EDUCATION & AREAS OF EXPERTISE: Formal Education Not Essential – Bachelor’s Degree in economics field Complementary studies Not Essential – English certification (TEFL or Cambridge Test) will be highly appreciated. Areas and minimum time of experience Not essential. ● Previous experience working in an office or agency environment. ● Previous HR/Recruiting is helpful. Languages English proficiency. WHY JOIN NO JOKE MARKETING ? Dynamic Leadership Work directly under a CEO who's a titan in the digital marketing field, with insights and experiences that are as entertaining as they are educational. Career Growth Exposure to high-level decision-making processes and an opportunity to grow within the company. Culture & Perks A vibrant remote office culture with regular connects, wellness programs, and a supportive environment. Benefits Competitive salary and generous vacation policy. If you are looking for a role that challenges you, enhances your project management skills, and provides a platform to shine beside a leading figure in the digital marketing world, then look no further. Apply today and let’s make marketing magic together!Please submit your resume and a cover letter detailing your qualifications and why you would be a perfect fit for this role. We can’t wait to meet the next key player in our team!Powered by JazzHR
Company:
No Joke Marketing
Posted:
May 9 on The Resumator
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